Team account and accommodation
Self-service simplifies for both you and the law.
Registered teams can log in and manage their registration, orders, player lists, order products, overnight stays and transports directly into the registration system at any time.
As an administrator, you can then use the information collected to do both a dining room planning and an accommodation appointment. Once completed, it can be published to the law in their team account.
Here you can find manuals describing some of the features of team account and when you add accommodation
Team account - Features and overview
Don't spend time editing your teams' bookings or information manually. With the team account, each team receives a login so that they can log in and edit their registration and book for extra products themselves. Of course, you can choose to close the editing possibilities if the law is not allowed to change themselves.
The law is given the opportunity to also enter information about any special food at some of the participants in connection with the accommodation bookings. You as a tournament can choose whether there are only fixed options to choose from or whether it should also be possible to write free text.
Each special food entry is associated with a person name.
When you send emails to the teams from Cup Manager, emailed also ends up in a message center in the team account. From the same message center, teams can ask you questions. The advantage of our system compared to regular mail is that all messages are tagged with which team it is so you get all the contextual information when you read the message. It also allows teams to easily reply to the emails that Cup Manager automatically send as a request when something in the registration has changed and the mass emails you as a tournament can send to all registered teams to, for example, remind or inform about something important.
The person who completes the registration can add the team leader and parents to the team account. Those added as team leaders automatically receive an email with login to the team account they are with, where they can do the same things but only for the team or teams they are the leaders of.
In this way, a club with many registered teams can hand out responsibility for booking accommodation and other tasks to more people instead of a single cashier having to do it themselves.
The team leaders can set up the lineup themselves via the team account. You can choose which information to enter for each player, but the most common is name, date of birth and jersey number.
As they fill in their date of birth, the system can work out how old they are and thus know if they are too old to participate without exemption. You can then choose to force the coach to apply for an exemption directly in the page where they put the player in.
You can then see all the exemption applications in the system and choose to approve or deny them.
No one likes to keep track of passwords and to reduce that concern for team leaders, we've enabled administrators to send out emails with magical links. A magic link becomes unique to each recipient and allows that person to access e.g. player input for their team without entering a password.
Perfect if you want to easily remind teams to fill out the lineup or if you have chosen not to have the team account activated.
Bookings - Features and overview
Inside the team account, teams can book the options you have added. We call these options participation fees.
You can configure which participation fees can be booked. Each participant fee has its own price and a maximum. number of bookings so you don't get overbooked. It is also possible to set all participants to book a certain or certain participation fees. Then Cup Manager helps the team leader to make sure that everyone has booked accommodation.
In addition to the usual participation fee, we have developed a system to allow teams to easily book a set of hotel rooms. The teams can search for hotel rooms for e.g. 15 people and then the system will show the cheapest configuration of rooms for each hotel, whether it is 5 triple rooms or a mix of different sizes.
You always control the stock of how many different rooms are available.
In addition to accommodation and participation fees, you can also sell other products such as the 2010-2010 budget. T-shirts, disco tickets, extra match balls, fruit boxes or caps.
All of these bookings' costs end up in the same financial aggregate for the team. Both you and the team see exactly how much is to be paid and how much is paid. By withdrawing reports, it is easy to pack the orders for each team before their arrival. They also appear in Cup Manager check-in features so you can easily hand out the right number of products booked by a team when they check in.
If you wish, you can let the teams enter arrival information that includes how and when they arrive at the tournament. This is partly good for your planning and can be useful in check-in, for accommodation hosts and other logistics. You can also use the arrival information when scheduling your tournament to make sure teams don't get their first match before they arrive.
You may also offer airport/train station transfers at a cost or free of charge. There is also support in Cup Manager to sell when the law enters arrival information.
In addition to arrival information, it is also possible to have the law enter departure information in order to receive the corresponding information about it.
In the team account, teams can constantly see an overview of their bookings and what they cost, as well as how much the team has paid in so far.
This overview means that you and the team have a clearer consensus on what remains to be paid.
Housing and food planning
As with everything in Cup Manager, we have tried to connect different parts of the system to take advantage of the increased information.
Food and accommodation planning is linked to the tournament's locations. Each location has an address, name, and icon. With this information, we can therefore automatically generate maps with directions for all locations, including the teams' dining areas and accommodations.
After you publish food and accommodation, each team can see through their team account where to stay and eat.
Food planning is based on the accommodation appointment by specifying rules. The rules can say, for example, that all teams staying at an Accommodation X should have breakfast in Dining Room 1, lunch in Dining Room 2 and dinner in Dining Room 3. Through these rules, you can save many hours of clicking.
In addition to this, you can of course adapt with manual exceptions for certain teams if you wish.
Of course, you can easily take out reports for canteen staff, accommodation hosts, fire protection and other stakeholders.
All tournaments are different. Do you have questions about your particular arrangement and how we can support it? Please contact us for more information
Cup Manager support
Do you want to know more?
Contact us, or choose an appointment to book a demo of Cup Manager. We look forward to showing you our system.